Midland County Commissioners Court met Dec. 3.
Here are the minutes provided by the court:
Be it remembered that on Tuesday the 3rd day of December 2024 at 9:02 a.m. a meeting of the Midland County Commissioners Court was called to order in the Commissioners Courtroom, located at the Midland County Courthouse, 500 North Loraine Street, Midland, Texas.
The following members were present:
TERRY JOHNSON, County Judge
SCOTT RAMSEY, County Commissioner Precinct No. 1
JEFF SOMERS, County Commissioner Precinct No. 2
DIANNE ANDERSON, County Commissioner Precinct No. 4
The following members were absent:
LUIS SANCHEZ, County Commissioner Precinct No. 3
Recorded by Alison Haley, County Clerk.
1. Call to Order.
2. Invocation given by Pastor Matt Koehler with Greenwood Baptist Church.
3. Pledges of Allegiances.
4. Consent Agenda:
a. Take action on personnel memoranda.
b. Take action on submitted applications for permits to use county right-of-way for utility and line installations, driveway construction, road dedication, and mailbox construction.
c. Acknowledge Monthly report for JP 2 & 4.
d. Acknowledge court fees for County and District Clerks’ Offices.
e. Take action on court minutes from November 19, 2024.
Motion to approve the consent agenda.
Motion by: Somers Seconded by: Ramsey Exhibit: 12-115
For: All (4) Against: None Abstaining:
5. Discuss and take action on purchase of TruNarc Solution Kit for CID.
Presented by Sheriff Criner and Sgt. Daniel Subia. Allows field testing for narcotics without exposing Investigators to the substance.
Motion to purchase the TruNarc Solution Kit.
Motion by: Ramsey Seconded by: Somers Exhibit: 116-124
For: All (4) Against: None Abstaining:
6. Discuss and take action allowing Sheriff’s Office to pay Darrell Thornton before services are rendered for Christmas Event on December 17, 2024.
Presented by Sheriff Criner. It’s for $600.00.
Motion to allow the Sheriff’s Office to pay Darrell Thornton in advance for services in the amount of $600.00.
Motion by: Ramsey Seconded by: Somers Exhibit: 125-126
For: All (4) Against: None Abstaining:
7. Discuss and take action allowing Sheriff’s Office to pay Party Crashers, LLC before services are rendered for Christmas Event on December 17, 2024. $1,292.00
Presented by Sheriff Criner.
Motion to allow the Sheriff’s Office to pay Party Crashers, LLC for services rendered for its Christmas celebration in the amount of $1,292.00.
Motion by: Ramsey Seconded by: Somers Exhibit: 127-129
For: All (4) Against: None Abstaining:
Call item 10
8. Discuss and take action on line item transfers.
Presented by Veronica Morales, Auditor. There were online transfers from the 2024 fiscal year. There were a few exceptions. Russell Malm, County Attorney explained the hot check fund.
Motion to approve all line-item transfers.
Motion by: Somers Seconded by: Anderson Exhibit: 130-147
For: All (4) Against: None Abstaining:
9. Discuss and take action on bills and wire transfers.
Presented by Veronica Morales, Auditor. There were a few exceptions. A few additional bills from 2024. Verizon Connect $4,349.15 for Emergency Management, Amazon $1,158.41 for SO CID and another Amazon invoice $2,282.26 also for SO CID.
Motion to pay all bills.
Motion by: Ramsey Seconded by: Somers Exhibit: 148-156
For: All (4) Against: None Abstaining:
Call item 36
10. Discuss and take action on pollution liability policy.
Presented by Ken Colston, Emergency Management Investigator and Robb Pridemore, USI. Renewal of existing policy. Recommended a 5-year policy.
Motion to move the pollution control policy to Beazley for a 5-year term.
Motion by: Ramsey Seconded by: Somers Exhibit: 157-212
For: All (4) Against: None Abstaining:
11. Discuss and take action on rental applicant for 801 Golf Course. Presented by Eddie Melendez, Facilities Director.
Motion to approve Javier Mendoza as renter for 801 Golf Course.
Motion by: Ramsey Seconded by: Somers Exhibit: 213-220
For: All (4) Against: None Abstaining:
12. Discuss and take action on Moriah Brokerage Services request of commission transaction for 801 Golf Course.
Presented by Eddie Melendez, Facilities Director. Wes Gotcher, Moriah Brokerage Services, LLC is requesting the 1st month rent amount for his commission. $1,750.00.
Motion to pay the Moriah Brokerage Services fee of $1,750.00.
Motion by: Ramsey Seconded by: Somers Exhibit: 221-222
For: All (4) Against: None Abstaining:
13. Discuss and take action on M3 Landscape Agreement.
Presented by Eddie Melendez, Facilities Director. Veronica Morales, Auditor joined the conversation.
Motion that we approve the M3 Landscape Agreement.
Motion by: Anderson Seconded by: Ramsey Exhibit: 223-236
For: All (4) Against: None Abstaining:
14. Discuss and take action on Disposal Services for SWAT & LEB.
Presented by Eddie Melendez, Facilities Director. M&M Disposal quote for rental and pickup.
Motion that we approve the Disposal Services for SWAT & LEB.
Motion by: Anderson Seconded by: Somers Exhibit: 237-242
For: All (4) Against: None Abstaining:
15. Discuss and take action on TDI Maintenance Agreement for the Horseshoe. Presented by Eddie Melendez, Facilities Director.
Motion to approve the TDI Maintenance Agreement for the Horseshoe.
Motion by: Somers Seconded by: Anderson Exhibit: 243-255
For: All (4) Against: None Abstaining:
16. Discuss and take action on Vector Fleet Shared Savings Check and budget amendment for use of funds.
Presented by Eddie Melendez, Facilities Director. We received a check for $50,872.50. Veronica Morales, Auditor joined the conversation.
Motion to acknowledge the Vector Fleet shared Savings check in the amount of $50,872.50.
Motion by: Ramsey Seconded by: Somers Exhibit: 256
For: All (4) Against: None Abstaining:
17. Discuss and take action on Texas Air Systems HVAC Maintenance Agreements. Presented by Eddie Melendez, Facilities Director. This is a budgeted item. Motion to approve the Texas Air Systems HVAC Maintenance Agreements.
Motion by: Somers Seconded by: Anderson Exhibit: 257-344
For: All (4) Against: None Abstaining:
18. Discuss and take action on Petroplex Energy and General Release.
Presented by Lorenzo Pruneda, Public Works Capital Projects Manager and Andrew Avis Public Works Director.
Motion to accept the Petroplex Energy check in the amount of $32,000.00 for the drilling location.
Motion by: Ramsey Seconded by: Anderson Exhibit: 345-348
For: All (4) Against: None Abstaining:
19. Discuss and take action on change purchase order with Edgardo Madrid & Associates for installation of water and sewer line to LEB.
Presented by Lorenzo Pruneda, Public Works Capital Projects Manager.
Motion to approve the change purchase order to Edgardo Madrid and Associates for the installation of water and sewer lines to LEB.
Motion by: Somers Seconded by: Anderson Exhibit: 349-355
For: All (4) Against: None Abstaining:
20. Discuss and take action on Encroachment Agreement with ConocoPhillips for construction of CR 1250 & Anetta.
Presented by Jesse Ferguson, Public Works Capital Projects Manager.
Motion to sign the Encroachment Agreement with ConocoPhillips for the construction of CR 1250 & Anetta.
Motion by: Ramsey Seconded by: Somers Exhibit: 356-363
For: All (4) Against: None Abstaining:
21. Discuss and take action on Reimbursement Agreement with Magellan for reconstruction of CR1130.
Presented by Jesse Ferguson, Public Works Capital Projects Manager.
Motion to authorize the County Judge to sign the Reimbursement Agreement with Magellan for reconstruction of CR 1130.
Motion by: Somers Seconded by: Anderson Exhibit: 364-369
For: All (4) Against: None Abstaining:
22. Discuss and take action on work authorization with Dunaway for reconstruction of CR 130.
Presented by Jesse Ferguson, Public Works Capital Projects Manager.
Motion to approve the work authorization with Dunaway for the reconstruction of CR 130.
Motion by: Ramsey Seconded by: Somers Exhibit: 370-388
For: All (4) Against: None Abstaining:
23. Discuss and take action on proposal from Dunaway for 1232 Road Safety improvements.
Presented by Jesse Ferguson, Public Works Capital Projects Manager.
Motion to approve the proposal from Dunaway for 1232 road safety improvements.
Motion by: Somers Seconded by: Ramsey Exhibit: 389-405
For: All (4) Against: None Abstaining:
24. Discuss and take action on MityLite tables and carts order for Horseshoe.
Presented by Ken Olson, Horseshoe Director. There was a change in the materials needed.
Motion we approve the MityLite tables and cart order for the Horseshoe.
Motion by: Anderson Seconded by: Somers Exhibit: 406-409
For: All (4) Against: None Abstaining:
25. Discuss and take action on Horseshoe membership with The League of Agricultural & Equine Centers and payment.
Presented by Ken Olson, Horseshoe Director. They offer a 1-year membership for $400.00, 3-year membership for $1,125.00 or a 5-year membership for $1,875.00.
Motion to approve the Horseshoe’s membership with The League of Agricultural and Equine Centers and payment of $400.00 for one year.
Motion by: Somers Seconded by: Anderson Exhibit: 410-415
For: All (4) Against: None Abstaining:
26. Discuss and take action on RFP for Seal Coat of County Roads.
Presented by Kristy Engeldahl, Purchasing Agent. This is part of an annual maintenance project. Jesse Ferguson, Public Works Capital Projects Manager answered the Courts questions.
Motion to approve that we go out for RFP for Seal Coat of County Roads.
Motion by: Somers Seconded by: Ramsey Exhibit: 416-417
For: All (4) Against: None Abstaining:
27. Discuss and take action on RFP for Pothole Repair of County Roads.
Presented by Kristy Engeldahl, Purchasing Agent and Jesse Ferguson, Public Works Capital Projects Manager. This is part of an annual maintenance project.
Motion that we go out for RFP for pothole repair of County Roads.
Motion by: Somers Seconded by: Ramsey Exhibit: 418
For: All (4) Against: None Abstaining:
28. Discuss and take action on RFP for Construction of CR 1250 and Anetta Dr.
Presented by Kristy Engeldahl, Purchasing Agent and Jesse Ferguson, Public Works Capital Projects Manager.
Motion to go out for RFP for construction of CR 1250 and Anetta Dr.
Motion by: Ramsey Seconded by: Somers Exhibit: 419
For: All (4) Against: None Abstaining:
29. Discuss and take action on RFP for Paving Courthouse Parking Lots C and D. Presented by Kristy Engeldahl, Purchasing Agent.
Motion to go out for RFP for paving Courthouse parking lots C and D.
Motion by: Somers Seconded by: Ramsey Exhibit: 420
For: All (4) Against: None Abstaining:
30. Discuss and take action on award for RFP 24MCO639 Paving Handicap Parking Lot Behind Horseshoe Pavilion.
Presented by Kristy Engeldahl, Purchasing Agent. We received 2 responses. We recommend going with Danny’s Asphalt Paving in the amount of $77,100.00.
Motion that we award the RFP 24MCO639 Paving Handicap Parking Lot contract behind the Horseshoe Pavilion in the amount of $77,100.00.
Motion by: Anderson Seconded by: Ramsey Exhibit: 421-423
For: All (4) Against: None Abstaining:
31. Acknowledge Surplus Auction of August/September 2024.
Presented by Kristy Engeldahl, Purchasing Agent. $26.32 was made from these items. Motion that we acknowledge the surplus auction of August and September 2024.
Motion by: Ramsey Seconded by: Somers Exhibit: 424-425
For: All (4) Against: None Abstaining:
32. Discuss and take action Auctioning Surplus Vehicles & Equipment. Presented by Kristy Engeldahl, Purchasing Agent.
Motion to auction our surplus vehicles and equipment.
Motion by: Ramsey Seconded by: Somers Exhibit: 426-427
For: All (4) Against: None Abstaining:
33. Discuss and take action on order form with Airespring.
Presented by Joel Patino, IT.
Motion we approve the order form with AirSpring.
Motion by: Anderson Seconded by: Somers Exhibit: 428-433
For: All (4) Against: None Abstaining:
34. Discuss and take action on CUC invoice.
Presented by County Judge Johnson. Judge Johnson asked about the lack of communication from CUC. Commissioner Ramsey stated that he believes their educational conferences are great and they have lobbyists who work on our behalf. The invoice is $8,702.00.
Motion to pay the CUC invoice.
Motion by: Ramsey Seconded by: Somers Exhibit: 434-435
For: All (4) Against: None Abstaining:
35. Discuss and take action on Texas Settlement Subdivision Participation and Release Form.
Presented by County Judge Johnson and Russell Malm, County Attorney. Motion to approve the Texas Settlement Subdivision Participation and Release form.
Motion by: Somers Seconded by: Ramsey Exhibit: 436-439
For: All (4) Against: None Abstaining:
Call item 8 and 9.
36. Conduct Executive session pursuant to Texas Government Code Section 551.071 to consult with County Attorney regarding pending and prospective litigation and other matters.
37. Conduct Executive session pursuant to Texas Government Code Section 551.074 to discuss personnel matters.
38. Conduct Executive session pursuant to Texas Government Code Section 551.0725 to deliberate business and financial issues relating to contracts being negotiated.
Motion to conduct executive session pursuant to Texas Government Code Section 551.0725 because deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with third persons.
Motion by: Ramsey Seconded by: Somers Exhibit:
For: All (4) Against: None Abstaining:
9:53 a.m. go into Executive Session.
10:23 a.m. back into Regular Session.
39. Discuss and take action hiring HR recruiting company.
Presented by County Judge Johnson.
Motion that we hire the recruiting company of Robert Half for hiring an HR Director and temporary staffing.
Motion by: Anderson Seconded by: Ramsey Exhibit:
For: All (5) Against: None Abstaining:
40. Discuss and take action on temporary responsibility for Human Resources Director duties.
Tabled.
Presented by County Judge Johnson. Russell Malm, County Attorney, Veronica Morales, Auditor.
Motion that the Treasurer approve the PO’s and invoices usually deligated to HR.
Motion by: Ramsey Seconded by: Somers Exhibit:
For: All (4) Against: None Abstaining:
41. Discuss and take action appointing new Justice of the Peace for Precinct 2. Presented by County Judge Johnson.
Motion that we appoint Yadi Billeck as the new Justice of the Peace for Precinct 2 effective February 1st.
Motion by: Anderson Seconded by: Somers Exhibit:
For: All (4) Against: None Abstaining:
42. Discuss and take action on additional funds for Employee Morale.
Presented by County Judge Johnson. Nobody for the Christmas party. There was some discussion about not having a Christmas party for the County. Judge Eddie Subia, Justice of the Peace Precinct 1 offered to help. Kristy Engeldahl Purchasing Agent discussed the purchase orders that are already in place. No action taken.
Recall item 40.
43. Adjourn.
Motion to adjourn.
Motion by: Ramsey Seconded by: Somers Exhibit:
For: All (4) Against: None Abstaining:
Adjourn at 10:35 a.m.
https://www.co.midland.tx.us/AgendaCenter/ViewFile/Minutes/_12032024-452