Midland County Commissioners Court met June 4.
Here are the minutes provided by the court:
Be it remembered that on Tuesday the 4th day of June 2024 at 9:00 a.m. a meeting of the Midland county Commissioners Court was called to order in the Commissioners Courtroom, located at the Midland County Courthouse, 500 North Loraine Street, Midland, Texas. The following members were present:
TERRY JOHNSON, County Judge
SCOTT RAMSEY, County Commissioner Precinct No. 1
JEFF SOMERS, County Commissioner Precinct No. 2
LUIS D. SANCHEZ, County Commissioner Precinct No. 3
DIANNE ANDERSON, County Commissioner Precinct No. 4
Recorded by Alison Haley, County Clerk.
1. Call to Order.
2. Invocation given by Pat Bryant, Travis Baptist Church.
3. Pledges of Allegiances.
4. Receive presentation on MOTRAN.
Presented by James Beachum, President of MOTRAN. Exhibit: 1-21
5. Receive presentation and report on County Animal Control.
Presented by Lt. Hain and Jordan McFadden, Animal Control Officer. Exhibit: 22
6. Receive presentation on dividend check on behalf of Public Workers Compensation Program (PWCP) and USI.
Presented by Rob Pridemore, USI. Dividend check of $27,207.00.
Motion that we acknowledge the receipt of a dividend check on behalf of Public Workers Compensation Program and USI.
Motion by: Sanchez Seconded by: Anderson Exhibit: 23-25 For: All (5) Against: None Abstaining:
7. Consent Agenda:
a. Take action on reappointment of Barbara B. Yarbrough to the Board of Trustees of PermiaCare.
b. Acknowledge Summary of All Collections for Tax Office.
c. Take action on court minutes from May 7, 10 & 21, 2024.
d. Acknowledge Personnel Memoranda.
e. Acknowledge Quarterly Investment Report.
f. Take action on submitted applications for permits to use county right-of-way for utility and line installations, driveway construction, road dedication, and mailbox construction.
g. Take action on budget amendment of $33,000.00 from ConocoPhillips Grant award for Emergency Management.
h. Acknowledge Extension Report and County Support Letter for Texas A&M AgriLife Extension position.
Motion to approve the consent agenda.
Motion by: Somers Seconded by: Ramsey Exhibit: 26-94
For: All (5) Against: None Abstaining:
8. Discuss and take action on modification and de-allocating $11,080.00 from the HIDTA Grant Award G23SW0013A.
Presented by Sheriff Criner.
Motion to approve the modification for de-obligating the supplemental amount of $11,080.00 received under the HIDTA Grant Award G23SW0013A.
Motion by: Ramsey Seconded by: Somers Exhibit: 95
For: All (5) Against: None Abstaining:
9. Discuss request for 2 interior doors and one-way windows for the interview rooms at the new LEB.
Presented by Sheriff Criner. Eddie Melendez, Facilities Director joined the conversation. This should be a minimal cost. They have not received a price quote yet. There was a discussion about the need for additional doors. This is a request for the new budget. No action taken. Exhibit: 96-97
10. Discuss request for architectural modifications needed for Crime Scene Unit at the new LEB.
Presented by Sheriff Criner and Miriam Thatcher, Crime Scene Unit Supervisor. The modifications needed for CSU to perform their duties were discussed. Counters, cabinets and sink. This is a request for the new budget. We can do the testing in-house and are able to help other agencies. Eddie Melendez, Facilities joined the conversation. No action taken. Exhibit: 98-101
11. Discuss and take action on Non-Target Maintenance for Patrol.
Presented by Sheriff Criner. There are two requests Vehicle #15910 $10,389.24 and Vehicle #15907 $11,013.21. There was a discussion about the 10% markup charged for vehicles that Vector sends to the Chevrolet house. Daymaris Gonzalez, Facilities Fleet Contract Administrator answered the courts questions. Lt. Hain also addressed the Courts questions.
Motion to approve the cost over $10,000.00 for non-targeted maintenance.
Motion by: Ramsey Seconded by: Sanchez Exhibit: 102-107
For: All (5) Against: None Abstaining:
12. Discuss and take action on purchase of SWAT 360 Unleashed Kit from State Asset Forfeiture Account for SWAT.
Presented by Sheriff Criner and Lt. Chris Fuentez. Requesting to purchase for $17,100.00 from State Asset Forfeiture account for SWAT.
Motion that we go ahead and approve the purchase of the SWAT 360 unleashed Kit from Bounce Imaging from the State Asset Forfeiture account in the amount of $17,100.00.
Motion by: Sanchez Seconded by: Anderson Exhibit: 108-111
For: All (5) Against: None Abstaining:
13. Discuss and take action on purchase of tools from State Asset Forfeiture Account for SWAT.
Presented by Sheriff Criner and Lt. Chris Fuentez. Requesting to purchase tools for $25,740.15 from State asset forfeiture account for SWAT.
Motion that we approve the tools need for SWAT from Rapid Assault Tools from the State Asset Forfeiture account.
Motion by: Sanchez Seconded by: Anderson Exhibit: 112-114
For: All (5) Against: None Abstaining:
14. Discuss and take action on COPS grant application for recruitment for the Sheriff’s Office.
Presented by M.K. Lang, H.R. Director. Requesting to apply for a COPS grant for recruitment for the Sheriff’s Office. The grant has a 25% match of $334,312.50. Currently there are 15 vacancies in the Sheriff’s office. Sheriff Criner joined the conversation. Jenny Hilton, County Court Administrator brought up the RCI agreement that has been used for recruitment in the past with a cost of $25,000.00.
Motion that we approve the COPS grant application for recruitment from the Sheriff’s Office and then the 25% match to come out of Sheriff’s salaries.
Motion by: Sanchez Seconded by: Somers Exhibit: 115
For: Ramsey, Somers, Sanchez, Anderson Against: None Abstaining: Johnson
15. Discuss and take action on line item transfers.
Presented by Veronica Morales, Auditor. Line-item transfer #7772 needs to be changed to long-term leases. There were a few exceptions. Line-item transfer #7821 those funds can remain in the 706 fund equipment and furnishings. Daymaris Gonzalez, Facilities Fleet Contract Administrator answered some questions about line-item transfer #7891.
Motion to approve all line-item transfers including changes.
Motion by: Ramsey Seconded by: Somers Exhibit: 116-167
For: All (5) Against: None Abstaining:
16. Discuss and take action on bills and wire transfers.
Presented by Veronica Morales, Auditor. There were a few exceptions. Two additional bills for the City of Midland in the amounts of $13,146.80 and 13,559.67
Motion to pay all bills.
Motion by: Ramsey Seconded by: Somers Exhibit: 168-175
For: All (5) Against: None Abstaining:
17. Discuss and take action on Exhibition Contract: A Celebration of Souls Day of the Dead in Southern Mexico and paying deposit of $2,500.00.
Presented by Endy Moore, Library Administrative Secretary. This is a budgeted item.
Motion that we approve the Exhibition Contract: A Celebration of Souls Day of the Dead in Southern Mexico and paying deposit of $2,500.00.
Motion by: Sanchez Seconded by: Ramsey Exhibit: 176-185
For: All (5) Against: None Abstaining:
10:32 a.m. take a break.
10:44 a.m. back into Regular Session.
18. Discuss and take action on Horseshoe Director free event approvals and fees. Tabled
19. Discuss and take action on agreement with Teen Challenge for temporary labor at the Horseshoe.
Tabled
20. Discuss and take action on United Private Network amendment. Presented by Javier Chacon, IT Director. This is to change this to a yearly payment. Motion approving the United Private Network amendment.
Motion by: Ramsey Seconded by: Somers Exhibit: 186-187
For: All (5) Against: None Abstaining:
21. Discuss and take action on purchase of Tyler Mobile Ticketing Software. Presented by Javier Chacon, IT Director. This is a budgeted item.
Motion that we approve the purchase of Tyler Mobile Ticketing Software.
Motion by: Sanchez Seconded by: Anderson Exhibit: 188-192
For: All (5) Against: None Abstaining:
22. Discuss and take action on salary increase for Joel Patino in I.T. Presented by Javier Chacon, IT Director. System Network Administrator. Motion to move Joel Patino from a 26.3 to a 26.5.
Motion by: Ramsey Seconded by: Sanchez Exhibit: 193
For: All (5) Against: None Abstaining:
23. Discuss and take action on handicap ramp at Horseshoe Arena. Presented by Eddie Melendez, Facilities Director. There are funds in the budget. Motion we approve the handicap ramp at Horseshoe arena.
Motion by: Anderson Seconded by: Sanchez Exhibit: 194-195
For: All (5) Against: None Abstaining:
24. Discuss and take action on Livestock pen repairs at Horseshoe Arena. Presented by Eddie Melendez, Facilities Director. This is a budgeted item. Motion to approve the livestock pen repairs at the Horseshoe arena.
Motion by: Somers Seconded by: Ramsey Exhibit: 196-197
For: All (5) Against: None Abstaining:
25. Discuss and take action on stucco repair at Jail.
Presented by Eddie Melendez, Facilities Director.
Motion we approve the stucco repair at the jail.
Motion by: Anderson Seconded by: Sanchez Exhibit: 198-199
For: All (5) Against: None Abstaining:
26. Discuss and take action on A/C units at Extension and Culver.
Presented by Eddie Melendez, Facilities Director.
Motion to approve the A/C units at the Extension and Culver.
Motion by: Sanchez Seconded by: Anderson Exhibit: 200-205
For: All (5) Against: None Abstaining:
27. Discuss and take action on RFP for Fence at South Caliche Pit.
Presented by Kristy Engeldahl, Purchasing Agent.
Motion that we approve the RFP for fence at south caliche pit.
Motion by: Sanchez Seconded by: Anderson Exhibit: 206-208
For: All (5) Against: None Abstaining:
28. Discuss and take action on RFP for Horseshoe Janitorial Services.
Presented by Kristy Engeldahl, Purchasing Agent. Received two bids. Would like to ask for a best and final offer.
Motion that we approve the RFP for Horseshoe janitorial services.
Motion by: Sanchez Seconded by: Anderson Exhibit: 209
For: All (5) Against: None Abstaining:
29. Discuss and take action on RFQ 24MCO623 Juvenile Medical Services. Presented by Kristy Engeldahl, Purchasing Agent. This is no longer needed. Motion to cancel RFQ 24MCO623 Juvenile Medical Services.
Motion by: Ramsey Seconded by: Somers Exhibit: 210
For: All (5) Against: None Abstaining:
30. Discuss and take action reassigning vehicles.
Presented by Kristy Engeldahl, Purchasing Agent.
Motion to approve the reassignment of the vehicles.
Motion by: Ramsey Seconded by: Somers Exhibit: 211-228
For: All (5) Against: None Abstaining:
31. Discuss and take action on Memorandum of Understanding with Midland College for Surplus Vehicle.
Presented by Kristy Engeldahl, Purchasing Agent. They are requesting Unit #99016.
Motion that we approve the Memorandum of Understanding with Midland College for the surplus vehicle.
Motion by: Sanchez Seconded by: Anderson Exhibit: 229-235
For: All (5) Against: None Abstaining:
32. Discuss and take action on agreement with iWorQ to provide GSI and County Asset management services.
Presented by Andrew Avis, Public Works Director. This is a new vendor. This is a one year proposal. $35,000.00.
Motion to authorize the County Judge to sign the agreement with iWorQ.
Motion by: Somers Seconded by: Ramsey Exhibit: 236-244
For: All (5) Against: None Abstaining:
33. Discuss and take action on change order with Henthorn Commercial Contractors for restroom at Facilities Warehouse.
Presented by Andrew Avis, Public Works Director. $9,133.38.
Motion to approve the change order for the additional restroom at the Fort Worth warehouse facility.
Motion by: Ramsey Seconded by: Somers Exhibit: 245-258
For: All (5) Against: None Abstaining:
34. Discuss and take action on change order with Reece Albert for signage and pavement marking improvements for safety at railroad crossing on CR 127.
Presented by Andrew Avis, Public Works Director and Jesse Ferguson, Public Works Capital Projects Manager.
Motion to approve the change order to Reece Albert for signage and pavement marking improvements to enhance the safety around a railroad crossing on CR 127.
Motion by: Ramsey Seconded by: Somers Exhibit: 259-260
For: All (5) Against: None Abstaining:
35. Discuss and take action on change order with Danny’s Asphalt for payment and performance bond on Save Coat Maintenance project.
Presented by Jesse Ferguson, Capital Projects Manager Public Works.
Motion to approve the change order with Danny’s Asphalt for payment and performance bond on Save Coat maintenance project.
Motion by: Sanchez Seconded by: Anderson Exhibit: 261-263
For: All (5) Against: None Abstaining:
36. Discuss and take action on Work Authorization with West Texas Consultants for design and construction administration of Seal Coat project.
Presented by Jesse Furguson, Public Works Capital Projects Manager. $1,184,870
Motion that we approve the Work Authorization with West Texas Consultants for design and construction administration of seal coat project.
Motion by: Sanchez Seconded by: Anderson Exhibit: 264-266
For: All (5) Against: None Abstaining:
37. Conduct Executive session pursuant to Texas Government Code Section 551.071 to consult with County Attorney regarding pending and prospective litigation and other matters.
38. Conduct Executive session pursuant to Texas Government Code Section 551.074 to discuss personnel matters.
11:03 a.m. go into Executive Session.
11:38 a.m. back into Regular Session.
39. Adjourn.
Motion to adjourn.
Motion by: Sanchez Seconded by: Somers Exhibit:
For: All (5) Against: None Abstaining:
Adjourn at 11:39 a.m.
A Meeting of the Midland County Commissioners Court will be held on Tuesday, June 11, 2024, on or after 9:00 a.m., in the Commissioners Courtroom, located at the Midland County Courthouse, 500 North Loraine Street, Midland, Texas.
https://www.co.midland.tx.us/AgendaCenter/ViewFile/Minutes/_06042024-431