Midland County Commissioners Court met June 14.
Here are the minutes provided by the commissioners court:
Be it remembered that at 9:03a.m a meeting of the Commissioners Court was called to order in the Commissioner Courtroom, located at the Midland County Courthouse, 500 North Loraine Street, Midland, Texas. The following members were present:
Terry Johnson, County Judge;
Scott Ramsey, County Commissioner Precinct No. 1;
Robin Donnelly, County Commissioner Precinct No. 2;
Luis D. Sanchez, County Commissioner Precinct No. 3;
Randy Prude, County Commissioner Precinct No. 4
Recorded by Alison Haley, County Clerk
1. Call to Order.
2. Invocation given by Commissioner Sanchez.
3. Pledges of Allegiances.
4. Discuss and take action hiring full-time Bailiff.
Tabled
5. Discuss and take action hiring full-time roving Court Reporter.
Tabled
6. Discuss and take action on court minutes from May 24, 2021.
Presented by Alison Haley, County Clerk.
Motion to approve.
Motion by: Sanchez Second by: Donnelly Exhibit:
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
7. Discuss and take action on COVID hours.
Presented by Judge Johnson. Debbie Garza, Library Director discussed the Library schedule and would like to study past stats to adjust the hours of operation for both locations. They are required to be open a minimum of 54 hours a week to keep our accreditation. Currently they are open 52 hours. The State has given some latitude. Commissioner Donnelly stated his concern for not getting back to normal hours. Exhibit: 15
No action taken.
8. Discuss and take action on personnel memoranda.
Presented by Mitzi Baker, Treasurer.
Motion to acknowledge.
Motion by: Ramsey Second by: Sanchez Exhibit: 16-17
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
9. Discuss and take action on line-item transfers.
Presented by Veronica Morales, Auditor. A few were brought to the Courts attention. Judge Johnson asked about the line-item transfer for DirectTV for the Horseshoe. Kristy Engeldahl, Purchasing Agent answered the Courts questions.
Motion to approve all line item transfers.
Motion by: Prude Second by: Ramsey Exhibit: 18-39
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
10. Discuss and take action on bills and wire transfers.
Presented by Veronica Morales, Auditor. No wire transfers today. There were a few exceptions brought to the Courts attention.
Motion to approve all bills and exceptions.
Motion by: Donnelly Second by: Ramsey Exhibit: 40-49
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
11. Acknowledge Grant Application Procedures.
Veronica Morales, Auditor wanted to establish a procedure for all Department Heads and Elected officials to follow for applying for grants. If it is approved by the Court they will post it on the intranet. Commissioner Ramsey asked the Auditor if she thought the County would benefit from a full-time grant writer. Veronica Morales, Auditor stated probably but it depends on whether the County plans to go out for more grants.
Motion to acknowledge the grant application procedures.
Motion by: Sanchez Second by: Donnelly Exhibit: 50-53
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
12. Acknowledge Arbitrage Rebate Computation Report for the 2016 General Obligation Refunding Bonds from the County Auditor.
Presented by Veronica Morales, Auditor. The IRS requires this every 5 years. Motion to acknowledge.
Motion by: Donnelly Second by: Ramsey Exhibit: 54-75
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
13. Discuss and take action on donation check of $5,000.00 from Friends of the Libraries and Literacy, Inc.
Presented by Megan Buck, Library Assistant Director II.
Motion to acknowledge the Friends of the libraries $5,000.00 donation to Midland County Libraries.
Motion by: Ramsey Second by: Donnelly Exhibit: 76
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
14. Discuss and take action on budget amendment of $5,000.00 donation from Friends of the Libraries and Literacy, Inc.
Presented by Megan Buck, Library Assistant Director II. This will be used for the summer reading program.
Motion to approve the budget amendment for the $5,000.00 donation to the Libraries.
Motion by: Ramsey Second by: Prude Exhibit: 77-78
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
15. Discuss and take action on Dollar General Grant Award in the amount of $3,000.00.
Presented by Megan Buck, Library Assistant Director II. This will be used for the summer reading program.
Motion to acknowledge the Dollar General Grant of $3,000.00.
Motion by: Donnelly Second by: Sanchez Exhibit: 79
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
16. Discuss and take action on budget amendment of $3,000.00 for Dollar General Grant Award.
Presented by Megan Buck, Library Assistant Director II.
Motion to approve the budget amendment of $3,000.00 for the Dollar General Grant award.
Motion by: Donnelly Second by: Ramsey Exhibit: 80-81
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
17. Discuss and take action authorizing County Judge to sign Welcome Home contract. Presented by Megan Buck, Library Assistant Director II.
Motion to authorize the County Judge to sign the Welcome Home contract.
Motion by: Donnelly Second by: Prude Exhibit: 82-85
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
18. Discuss and take action authorizing County Judge to sign Centennial Park contract.
Presented by Megan Buck, Library Assistant Director II. Commissioner Prude suggested they contact the local vendors and food trucks.
Motion authorizing the County Judge to sign the Centennial Park contract.
Motion by: Ramsey Second by: Prude Exhibit: 86-91
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
19. Discuss and take action allowing Rope Youth to use Centennial Library parking lot for Food First Program.
Presented by Megan Buck, Library Assistant Director II. They provide free meals to kids. Motion to allow Rope Youth to use Centennial Library parking lot for Food First Program.
Motion by: Sanchez Second by: Prude Exhibit: 92
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
20. Discuss and take action on Texas Workforce Commission Contract Renewal.
Presented by Scott Casbeer, Warrant Services Director. This is a 5-year renewal contract. $1,500.00 per year. It is budgeted.
Motion to approve contract renewal for the Texas Workforce Commission.
Motion by: Prude Second by: Donnelly Exhibit: 93-98
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
21. Receive, acknowledge, and discuss the Nuisance Abatement Hearing Determination and Order on ET3210001 for the property located at 5515 SCR 1226, Midland, TX 79706.
Presented by Laura Nodolf, District Attorney. Tim Telck, Environmental Investigator explained why the abatement determination was necessary.
Motion to acknowledge the nuisance abatement hearing determination and order on ET3210001 for property located at 5515 SCR 1226, Midland, Texas 79706.
Motion by: Donnelly Second by: Ramsey Exhibit: 99-100
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
22. Discuss and take action on Abatement Notice Extension for property at 1010 Cloverdale Road.
Presented by Laura Nodolf, District Attorney. They are working on cleaning this property. The DA asked the Court to consider a 90-day extension before entering a final order. With the possibility of another 90 day extension. The property in question is at 1810 Cloverdale Road.
Motion that we extend the abatement notice for extension of property at 1810 Cloverdale Road for 90 days with a possible extension of another 90 days after we find out about the progress.
Motion by: Sanchez Second by: Donnelly Exhibit: 101
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
23. Discuss and take action on Personnel Policy 6.06 to pay overtime for Election prep work for Non-Exempt Election Staff.
Caroline Graves, Elections Administrator is asking to change the policy to 45 days prior to early voting to be able to pay overtime. Veronica Morales, Auditor asked if there would be a cap on the hours.
Motion that we approve the policy 6.06 to pay for the overtime for Election prep work for non exempt election staff effective October 1, 2021.
Motion by: Sanchez Second by: Donnelly Exhibit: 102-103
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
24. Discuss and take action on Home Fire Campaign.
Presented by Justin Bunch, Emergency Management. This is a national campaign. They would like to install the free smoke alarms provided by Red Cross. Russell Malm, County Attorney stated if the Court determines a public purpose they can approve it.
Motion that I believe this constitutes a public purpose of improving the health of all the residents of Midland County and to approve the program.
Motion by: Prude Second by: Donnelly Exhibit: 104-105
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
25. Discuss and take action on fleet accidents and damage reports for May 2021. Presented by Justin Bunch, Emergency Management.
Motion to acknowledge the fleet accidents and damage reports for May 2021.
Motion by: Ramsey Second by: Donnelly Exhibit: 106-114
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
26. Discuss and take action on repair estimate for Unit 15608 in the amount of $10,996.24. Presented by Justin Bunch, Emergency Management.
Motion to approve the repair estimate for Unit 15608 in the amount of $10,996.24.
Motion by: Ramsey Second by: Donnelly Exhibit: 115-122
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
27. Discuss and take action authorizing County Judge to sign the Department of Defense Law Enforcement Support Office Application.
Presented by Sheriff Criner. This is a renewal.
Motion that we authorize the County Judge to sign the Department of Defense Law Enforcement support Office Application.
Motion by: Sanchez Second by: Donnelly Exhibit: 123-139
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
28. Discuss and take action on donation in the amount of $250.00 from SND Trucking & Roustabout, LLC for Sheriff’s donation account.
Presented by Sheriff Criner.
Motion to acknowledge the donation.
Motion by: Prude Second by: Donnelly Exhibit: 140-143
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
29. Discuss and take action on donation in the amount of $105,000.00 from Bustin’ for Badges for Sheriff’s donation account.
Presented by Sheriff Criner.
Motion to acknowledge.
Motion by: Donnelly Second by: Ramsey Exhibit: 144-147
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
30. Discuss and take action on donation of feed valued at $250.00 from Birkheed Feed Store for Mounted Patrol.
Presented by Sheriff Criner.
Motion to acknowledge the feed donation from Birkhead Feed in the amount of $250.00 for Mounted Patrol.
Motion by: Ramsey Second by: Donnelly Exhibit: 148
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
31. Discuss and take action on donation of cleaning supplies valued at $150.00 from Tractor Supply for Mounted Patrol.
Presented by Sheriff Criner
Motion to approve the cleaning supplies valued at $150.00 from Tractor Supply for Mounted Patrol.
Motion by: Sanchez Second by: Donnelly Exhibit: 149
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
32. Discuss and take action on donation of cleaning supplies valued at $138.33 from Midland Co-op for Mounted Patrol.
Presented by Sheriff Criner.
Motion to acknowledge the donation of cleaning supplies from Midland Co-op valued at $138.33 for Mounted Patrol.
Motion by: Ramsey Second by: Donnelly Exhibit: 150
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
33. Discuss and take action on donation of cleaning supplies valued at $200.00 from Lisa Tindol for Mounted Patrol.
Presented by Sheriff Criner.
Motion to acknowledge the donation of cleaning supplies from Lisa Tindol valued at $200.00 for Mounted Patrol.
Motion by: Donnelly Second by: Ramsey Exhibit: 151
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
34. Acknowledge Detention Fees for May 2021.
Presented by Sheriff Criner.
Motion to acknowledge the reported fees for Detention center for May 2021.
Motion by: Ramsey Second by: Donnelly Exhibit: 152-153
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
35. Acknowledge Civil & Warrants Fee Collection Report for May 2021.
Presented by Sheriff Criner.
Motion to acknowledge the Civil and Warrants fee collection report for May 2021.
Motion by: Sanchez Second by: Prude Exhibit: 154-155
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
36. Discuss and take action on roof replacement for 509 N. Loraine Building.
Presented by Kristy Engeldahl, Purchasing Agent. We still need to abate the roof (funds have been encumbered and rolled forward for that). But we need to get a roof put on directly after the abatement. We have a quote from Parsons Roofing, using the TexBuy Cooperative Purchasing Contract, in the amount of $97,518.00. There are funds budgeted for this.
Motion to approve the roof replacement for 509 N. Loraine building to Parsons Roofing in the amount of $97,518.00.
Motion by: Donnelly Second by: Ramsey Exhibit: 156-158
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
37. Discuss and take action authorizing County Judge to sign Ricoh Lease Agreements.
Presented by Kristy Engeldahl, Purchasing Agent. Facilities, Purchasing and a District Clerk machine have current machine leases coming to an end. The new machine leases will be as follows:
FACILITIES $222.23/mo for 48 months (current price is $237.49/mo)
PURCHASING $211.23/mo for 48 months (current price is $177.85/mo)
DIST CLERK $174.12/mo for 60 months (current price is $153.63/mo)
Motion to have the County Judge sign the Ricoh Lease agreements for Facilities, Purchasing and District Clerk.
Motion by: Donnelly Second by: Sanchez Exhibit: 159-171
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
38. Discuss and take action on clean-up of trees at Cemetery.
Presented by Kristy Engeldahl, Purchasing Agent. There are quite a few dead trees that need removal and some in need of maintenance. We have a quote from Alldredge Gardens in the amount of $11,750.00.
Motion that we approve clean-up of trees at cemetery through Aldredge Gardens at $11,750.00.
Motion by: Donnelly Second by: Ramsey Exhibit: 172-175
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
39. Discuss and take action on repair of water well at Cemetery.
Presented by Kristy Engeldahl, Purchasing Agent. This is work done on the 2 oldest wells; they will run pipe from the first well across the street through the existing steel pipe to the well just inside the cemetery in the west part and hook those together and then we should have plenty of water. They will try to use existing pump, but there are 2 pumps quoted just in case.
Motion to approve the repair of water well at the Cemetery.
Motion by: Sanchez Second by: Prude Exhibit: 176-178
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
40. Discuss and take action on out-of-state travel for Mike Atkins to attend the International Security Conference in Las Vegas, NV.
Presented by Mike Atkins, IT Director. This is budgeted travel.
Motion to approve out-of-state travel for Mike Atkins to attend the International Security Conference.
Motion by: Donnelly Second by: Ramsey Exhibit: 179
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
41. Discuss and take action cleaning I.T. Data Center.
Presented by Mike Atkins, IT Director. This is for a professional clean. This is budgeted. Motion to approve to clean the Courthouse Data Center professionally.
Motion by: Donnelly Second by: Ramsey Exhibit: 180-190
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
42. Discuss and take action on Donation Deed from Urias for ROW to extend CR 120 west to Antelope Trail.
Presented by Andrew Avis, Public Works Director.
Motion that we accept the donation deed from Urias for ROW to extend CR 120 west to antelope trail.
Motion by: Sanchez Second by: Donnelly Exhibit: 191-196
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
43. Discuss and take action on additional signs at CR 1150 Phase 1 Project. Presented by Andrew Avis, Public Works Director.
Motion that we add the two additional warning signs at CR 1150 phase 1 project.
Motion by: Donnelly Second by: Sanchez Exhibit: 197-198
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
44. Discuss and take action on contract and escrow agreement with TWDB for Flood Study Grant.
Presented by Andrew Avis, Public Works Director. Commissioner Donnelly stated that this was good timing for this flood study.
Motion that we execute the escrow agreement and the contract with TWDB for the Flood Study Grant.
Motion by: Donnelly Second by: Sanchez Exhibit: 199-206
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
45. Discuss and take action authorizing County Judge to sign the Oncor agreement allowing them to modify transmission poles on county property.
Presented by Andrew Avis, Public Works Director.
Motion that we authorize the County Judge to sign the Oncor agreement allowing them to modify transmission poles on county property.
Motion by: Donnelly Second by: Ramsey Exhibit: 207-212
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
46. Discuss and take action authorizing County Judge to sign replat of subdivision at Greenwood Country Estates.
Presented by Andrew Avis, Public Works Director.
Motion that we allow the County Judge to sign the re-plat of subdivision at Greenwood Country Estates.
Motion by: Donnelly Second by: Prude Exhibit: 213
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
47. Discuss and take action authorizing PCO for additional pipe culverts at driveway for Cluster C Project.
Presented by Andrew Avis, Public Works Director.
Motion to authoriz PCO for additional pipe culverts at driveway for Cluster C project.
Motion by: Sanchez Second by: Donnelly Exhibit: 214-215
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
48. Discuss and take action on additional pipe caps required at Cluster B Project. Presented by Andrew Avis, Public Works Director.
Motion that we approve additional pipe caps required at Cluster B Project.
Motion by: Sanchez Second by: Prude Exhibit: 216-217
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
49. Discuss and take action on additional pipe caps required at CR 130 Project. Presented by Andrew Avis, Public Works Director.
Motion that we approve the additional pipe caps required at CR 130 project.
Motion by: Sanchez Second by: Donnelly Exhibit: 218-219
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
50. Discuss and take action on PCO to CR 1150 Phase 2 Project for additional concrete structures.
Presented by Andrew Avis, Public Works Director.
Motion that we approve PCO to CR 1150 Phase 2 project for additional concrete structures.
Motion by: Donnelly Second by: Ramsey Exhibit: 220-228
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
51. Discuss and take action on county road lease payment in the amount of $69,200.00 from Endeavor Energy.
Presented by Commissioner Ramsey. This is an oil and gas lease.
Motion to acknowledge the lease bonus check from Endeavor Energy in the amount of $69,200.00.
Motion by: Ramsey Second by: Donnelly Exhibit: 229-230
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
52. Take action on submitted applications for permits to use county right-of-way for utility and line installations, driveway construction, road dedication, and mailbox construction.
Permit to Construct Driveway Facilities on County Right of way:
1. Magnum Services, LP on NCR 1090
Request for designation of location for crossing of a Midland County Texas road:
1. Pioneer Natural Resources USA, Inc. on ECR 160.
2. Pioneer Natural Resources USA, Inc. on ECR 160
3. Medallion Crude Oil Logistics, LLC on future Loop 250
Motion to pass these.
Motion by: Prude Second by: Sanchez Exhibit: 231-242
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
53. Adjourn.
Motion to adjourn
Motion by: Donnelly Second by: Sanchez Exhibit:
For: Johnson, Ramsey, Against: Abstaining: Donnelly, Sanchez, Prude
Adjourn at 10:26am
https://www.co.midland.tx.us/AgendaCenter/ViewFile/Minutes/_06142021-300